Administrative Assistant

Duties & Responsibilities

- Answer and direct all incoming phone calls professionally and efficiently.
- Greet and assist all external stakeholders, including parents, visitors, and community partners, ensuring a welcoming and professional environment.
- Process and track all purchase requisitions for the center, ensuring accuracy and timely approvals.
- Manage and maintain the center’s alert system for text notifications and emergency communications.
- Utilize and update ChildPlus and ConnectTeam systems for accurate data entry, tracking, and reporting.
- Maintain an organized and efficient system for record management, ensuring compliance with Head Start regulations and organizational policies.
- Provide administrative support, including scheduling meetings, preparing correspondence, and maintaining office files.
- Assist with staff and parent communications, including drafting and distributing memos, emails, and newsletters.
- Monitor office supplies and place orders as needed.
- Support the coordination of trainings, events, and other program activities.
- Maintain confidentiality of sensitive information and adhere to all data privacy regulations.
- Perform other duties as assigned to support the efficient operation of the center.

Minimum Qualifications

Associate degree in Business Administration or a related field preferred.
Previous experience in an administrative role preferred.
Experience working with children and/or families preferred.
Strong organizational skills with attention to detail and accuracy in documentation.

Preferred Qualifications

Appointment will be subject to the applicant’s successful completion of a satisfactory criminal background check and drug screening. CCCC gives preference to qualified Native American’s and Veterans in accordance with the Spirit Lake Tribal Employment Rights Ordinance (TERO). CCCC is an EEOC Employer.

Appointment will be subject to the applicant’s successful completion of a satisfactory criminal background check and drug screening. CCCC gives preference to qualified Native American’s and Veterans in accordance with the Spirit Lake Tribal Employment Rights Ordinance (TERO). CCCC is an EEOC Employer.

Contact: Human Resource Office 701-766-1309
Submit Resume/Application with supporting documents to vanessa.thomas@littlehoop.edu
Alternatively, you can fill out an online application on this website.

Administrative Assistant

Duties & Responsibilities

Minimum Qualifications

Preferred Qualifications

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